Exhibitor Ordering System (EOS)

All service orders necessary for participation at MRO ME 2021 are available and must be submitted via EOS, no other form of applications will be processed. It is possible to order the following services online:

• Official Program Book Entry
  
• Additional Program Book Entry
  
• Subsidiary and Associated companies
  
• Shell Scheme Name Panel (Mandatory for Shell Scheme Exhibitors)
  
• Furniture & Stand Fitting Extras
  
• Shell Scheme Electrical Requirements
  
• Space Only Electrical Requirements (Mandatory for Space Only Exhibitors)
  
• Stand Designs Submission (Mandatory for Space Only Exhibitors)
  
• Internet and Telephone Requirements
  
• Temporary Staff
  
• Electronic Press Box access
  
• Exhibitor Badges
  
• Insurance Coverage & Public Liability Insurance (PLI)

Each exhibitor will be provided with a personalised account that allows them to access the exhibition rules and regulations, view the mandatory forms relevant to them, place orders, pay for orders and generate paid invoices.

GES has been appointed as the official contractor by the Organisers and will be responsible for the erection of the official shell scheme. A full management and technical service will be provided on-site at all times.The organisers will allow shell scheme exhibitors to modify their shell scheme stand, as long as the design remains within the original shellstructure and design has been forwarded to, and approved by organisers before build up’

All Shell Scheme stands will receive blue carpet

You will be expected to produce a professionally built custom stand with a high level of finish and safety compliance and one that is in line with the high-quality, professional nature of the event. Space Only as an option works very well for companies as a whole and adds an extra level of brand re-enforcement. However, if you feel that the Space-Only option is more than you are prepared to commit to, then please get in touch with your Sales Manager without delay to discuss changing to shell-scheme if practical. If you need help with sourcing a professional Stand Contractor that can work according to the quality and health and safety standards that we expect to see at out events, we can recommend our Official Partner GES. For further information contact: [email protected]

IMPORTANT:

• Please make sure you receive your stand approval before the 1st June 2021
  
• Space only stands do not receive carpet and walls.
  
• To enable visitors to find your stand properly, it is compulsory that you include a stand number on your stand.
  
• Please return the Health & Safety form to Organiser.
  

Space only exhibitors are responsible for their own stand design and construction. No stand fittings or carpet is provided by Tarsus F&E LLC Middle East on space only sites. All space only stand designs must be approved by the Organisers before exhibitors will be allowed access to the site and permitted to commence build. Please submit your stand designs through the Exhibitor Ordering System (EOS) by 16th May 2021

You will need to submit your stand plans for approval before 16th May 2021. 'Scalable' plans including:

• Plan view, showing clearly all dimensions, walling and major exhibits.
  
• Elevation views, showing clearly all dimensions, graphics etc. for each open side.
  
• Details of materials & fire protection measures.
  
• Stand number clearly displayed in the final design and also onsite actually placed on your stand where clearly visible for the visitors
  
• Demonstration that electrical installations are to be carried out by 'competent' electricians. For the avoidance of doubt, a competent person is one that is qualified, experienced and insured. You may be asked to provide proof of competency for your contractors on site, so please ensure that any qualifications and insurances are available for inspection in advance and also on
  site.
  
• Further information - the above list is not exhaustive and you may be asked for further information as required, depending on the nature of your stand construction and exhibits.

PLEASE NOTE THAT IT IS NOT ALLOWED TO FIX YOUR BACK WALLS INTO NEIGHBOURING STAND WALLS

Exhibitors

• Health & Safety Form
  
• The name of your nominated health and safety representative on site
  
• A copy of risk assessments and method statements covering the build-up and breakdown of your stands
  
• A copy of your stand plans (not shell scheme)
  
• PLI (Public Liability Insurance to the value of US$ 2,000,000)
  
• Notification and supporting risk assessments for any activity on your stand which represents a significant risk. This includes but is not limited to the following:
  
  • Flammable substances or naked flame
    
  • Pressurised gases such as LPG
    
  • Hazardous chemicals and substances
    
  • Ionising radiation
    
  • Water features
    
  • Demonstrations
    
  • Visitor treatments - e.g. massage

Actions

• Have you submitted your stand design (space only) which meets our stand build safety criteria?
• Have you completed a suitable and sufficient health and safety risk assessment to cover all the activities you
  are undertaking at this event (including build up and breakdown)?
• Have your appointed contractors (and any subcontractors) completed their own health and safety risk
  assessments?
• Have you shared details of the risks and controls identified in the relevant risk assessments with all your event
  staff and contractors?
• Have you planned your time during build up and breakdown to allow safe working practices to be used?
• Have you shared details of emergency procedures related to this event with all your staff?

The exhibitor and contractor are fully responsible for obtaining insurance protection for his exhibits, property and personnel against all risks as stated in the General Conditions. Equipment should be insured both in transit and on location at the exhibition site for the entire period of the exhibition.

All copies of insurance policies must be uploaded onto the online system before the deadline. Failure to do so will result in exhibitor passes not being issued and access the halls being denied.

Insurance cover should include:

• PLI (Public Liability Insurance to the value of US$2,000,000)
  
• Personal Injury
  
• Third Party Claims
  
• Expenses incurred and/or losses of any kind, including losses resulting from the abandonment or postponement of the exhibition
  
• Medical expenses and baggage cover
  
• Value of the stand, including the fittings

If your coverage does not meet our regulations we can issue a policy that is valid from 13th June – 16th June 2021.

The cost of the policy is $500 and the payment is acceptable by credit card only

This insurance is available to exhibiting companies only, contractors much obtain their own insurance to the required level of cover

For further enquiries please contact the Operations Team on tel: +971 4 603 3300 or email: [email protected]

The official on-site freight handler for MRO ME 2021 is Airlink / GT Exhibitions Ltd, their contact details can be found in the official contractor list. For further information on delivery, transportation and removal of exhibits please contact them directly. Please note the following deadlines:

• The latest date of arrival for LCL shipments or conventional cargo: 10 working days prior to delivery date
  
• The latest date of arrival for FCL containers at Jebel Ali port, Dubai: 10 working days prior to delivery date
  
• The latest date of arrival for Air Freight at Dubai Int'l Airport - DXB: 8 working days prior to delivery date

Deliveries will not be accepted on-site before the following deadlines:

• 13th June 2021 for all heavy or outsized items
  
• 13th June 2021 for space only exhibitors
  
• 14th June 2021 for shell scheme exhibitors

All deliveries must be marked up clearly, as follows:

*Exhibitor Contact & Company Name, Hall & Stand Number, Exhibitor Contact Number* MRO ME 2021
Airlink International UAE / GT Exhibitions
Hall no 2, Dubai International Convention Centre Sheikh Zayed Road, P O Box 34910
Dubai, United Arab Emirates Tel: +971 4 3325334
Attn: William Lobo

Please ensure that your exhibit materials are in the hall at least 2 hours prior to the official opening. Exhibit materials, including brochures, posters and samples etc. being brought to the halls after this time will not be permitted through the front main entrance doors. Only hand carried items may be brought into the hall during show open hours. Any items requiring a trolley or pallet truck must wait until after the show has closed.

Please ensure that anyone delivering goods to you knows your stand number, hall name and that they deliver them at an appropriate time when someone is on the stand to receive the goods.

For security reasons the Organisers are not able to accept deliveries on behalf of exhibitors.

Contractor Badges
Contractor Badges are issued by Dubai World Trade Centre on-site, however the 'Stand Design and Authorised Contractor' form available via the online exhibitor manual (Exhibitor Ordering System (EOS)) must be submitted prior to arrival on-site. (linkto: http://www.exhibitororderingsystem.com/auth/login/23)
Apart from the set up hours, contractors will only be allowed access into the halls during the show open timings, if they have been asked to attend to a stand due to an urgent or safety situation.

Temporary Contractor Badges
Local Contractors (UAE Based) Individual Application
All contractor staff must report to the cashier's cabin at either the Za'abeel or main marshalling yard (located opposite Hall 8) to receive a temporary contractor badge in exchange of a valid proof of identity. This can either be a UAE labour or UAE national ID card, UAE driving licence or a UAE government organisation ID card which will be kept at the cashier's cabin until the contractor badge is returned.